Wedding Vendor Contract Review Checklist
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A pre-signing checklist that walks through every clause, fee, and date a couple should confirm before committing to a wedding vendor.

[ ] The legal business name, address, and main contact on the contract match the vendor you actually met with.
[ ] The wedding date, venue address, and start and end times are written exactly as agreed, including setup and breakdown windows.
[ ] Every deliverable is spelled out: hours of coverage, number of staff, item counts, edits, and delivery format.
[ ] Delivery timelines for anything produced after the wedding (photos, film, album) are stated in days or weeks, not left vague.
[ ] The total is written as an all-in figure, or every add-on (service charge, sales tax, gratuity, travel, delivery, setup) is itemized.
[ ] The deposit amount, its due date, and whether it is refundable are clear.
[ ] Every installment and the final balance have a specific amount and a specific due date.
[ ] Accepted payment methods and any card processing fees are listed.
[ ] Late payment fees and grace periods are stated, or confirmed in writing as none.
[ ] The cancellation policy says exactly what you get back at each point on the calendar.
[ ] The postponement policy explains whether the deposit transfers to a new date and any rebooking fee.
[ ] What happens if the vendor cannot perform (illness, business closure, severe weather) is covered, including a substitute or a refund.
[ ] Overtime rates and the notice required to extend the event are written down.
[ ] Any pricing tied to guest count, including the date the final count locks, is spelled out.
[ ] Vendor meals, breaks, and parking are addressed so they do not surprise the catering count on the day.
[ ] Liability insurance and any certificate the venue requires from the vendor are covered.
[ ] Usage rights for photos and video are defined for both you and the vendor.
[ ] Every verbal promise from the sales conversation appears in the written document.
[ ] Any change to the package after signing must be confirmed in writing and reflected in a new total.
[ ] Both partners have read the full document, including the last page, before either signs.
[ ] The signed copy, the payment schedule, and the main contact are saved in your tracker the same day.